"What is Document Management?"

Check out this white paper to learn what questions to ask before buying or building an ECM system. Buyer's checklist included inside!

Q: What is Electronic Document Storage?
A: Electronic Document Storage is the process of taking physical documents and converting them to an electronic or digital format. This process may include workflow analysis, software, scanning, indexing/filing and storage. Once documents are safely and securely stored in a digital or microfilm format - a process that can be handled by SVIT or through purchased software/equipment - it can be retrieved at any time for viewing.

Q: What is Document Scanning/Imaging?
A: Document Scanning/Imaging is taking a document and scanning it to create an exact digital image. This can be stored electronically and retrieved at any time to be viewed on your computer. It can be "stapled" to other scanned pages to create a document and stored in a virtual filing cabinet. It can be copied, viewed, faxed and e-mailed without any degradation in the image quality.

Q: Why should I consider the services of a records management and online document storage company?
A: There are several benefits to storing your records through document conversion products and services: save valuable office space storing paper files; save money currently spent on unsecured off-site storage for your paper files; secure your customers' and employees' personal data against potential risks; prepare your office for disaster recovery; save time and effort having to manually retrieve information from paper files; eliminate time lost looking for lost or misplaced files; improve employee efficiency; and meet regulatory requirements for short term and long term retention and management of your business information.

Q: What distinguishes SVIT as the clear choice for my ECM (Electronic Content Management) services?
A: For starters, SVIT is a certified Kodak Lab Conversion Center and Authorized Kodak Products Reseller. Using a Kodak Document Conversion Center ensures the finest quality and service, backed by a company you know and trust. Our microfilming processes follow the standards of the American National Standard Institute (ANSI). www.ansi.org

Additionally, we use only state-of-the-art equipment and ECM software. We never rest on our laurels and are constantly seeking out newer, more effective, ways to help our customers through research, involvement in business organizations and an active role in the community. We are one of the few companies in the United States, trained by Kodak, to specialize in document preservation. We have a proven track record of success and are always happy to provide relevant references, case studies and testimonials. And, of course, our customer service is second to none, thanks to online support, phone support, one-on-one project management, and an experienced, trusted staff.

Q: How can I be sure my documents are safe and confidential?
A: We have invested in the latest, most advanced equipment, so that we may produce the best quality product for our clients in a timely manner.

Protecting and maintaining the integrity of your documents is one of our highest concerns 24 hours a day, seven days a week with our state-of-the-art security and surveillance systems. Additionally, all employees must sign and adhere to a strict confidentiality agreement, are bonded for extra assurance, and must pass a vigorous background check